Job Purpose:

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Reports to: Student Activities Manager

Responsible for: Temporary PT Student Staff and Volunteers

Department: Membership Services

Duties and key responsibilities

Club Sport Development

• Provide effective club committee training and work with Team Greenwich committees to plan, manage and monitor their aims and sustainability
• Work with BUCS and LUSL to expand the current club sport programme at Greenwich
• Liaise with NGB Regional Officers to strengthen our sports club pathways
• Work alongside the University of Greenwich Sports and Recreation team to encourage students to take up sport at Greenwich
• Develop partnerships with local community clubs to support players’ participation beyond University, including coaching and officiating opportunities
• Develop new opportunities for club committee members and players to gain coaching and officiating qualifications
• Produce appropriate reports for a range of stakeholders including termly Team Greenwich monitoring and evaluation reports for the SU Activities team

Sports Administration

• Supervise the Club and Fixtures Administrator in arranging fixtures transport, monitoring finances, communicating to committee members & Universities and managing weekly fixtures
• Manage all data administration regarding fixtures, training, individual competitions, coaching and Team Greenwich website content
• Manage the administration of kits and equipment, including weekly storage and use
• Support Team Greenwich clubs in managing their finances and provide bi-weekly monitoring reports to committees
• Provide essential administrative support for club committee funding submissions and manage & monitor the SU Sports Budget

Recreational Sport Development

• Lead on the planning and delivery of Small Sided Hockey, working alongside UoG Hockey Club and BUCS Hockey Development, to launch from October 2017
• Support the Team Greenwich 6-a-side League Coordinators to develop our 6-a-side league including managing membership, marketing & social media and promoting coaching/officiating opportunities for volunteers
• Establish a recreational sporting pathway for Team Greenwich clubs to increase student participation

 Sports Events

• Work with a range of stakeholders, including the University Sports & Recreation team, Team Greenwich Exec and SUUG Activities team to lead on coordinating fixtures, providing essential communication to club committees and managing all sporting activity for Team Greenwich’s annual Varsity competition
• Collaborate with SU staff and student volunteers to promote Team Greenwich at the SU Welcome programme
• Work with the Activities team to support the organisation of SUUG’s annual Sports Awards

 Communications

• To assist in managing Team Greenwich website content including writing, editing and publishing online news articles throughout the season, monitoring club website content and setting up club membership products online
• Support the marketing & communications team to provide essential weekly information regarding Team Greenwich clubs, events and development
• Develop Team Greenwich’s social media by managing Facebook and Twitter content and setting up new social media platforms to increase online student engagement

Supporting Representatives

• Support VP Student Activities with administration relating to the representative meetings for sports, and other student group representative functions as appropriate.
• Administratively support the Sports Executive to achieve their manifesto aims and objectives
• Provide active support for clubs by attending #BUCSWednesdays with the VPSA

General Responsibilities  

• Represent and be an ambassador for the Student Activities Team and wider Students’ Union
• Be flexible and carry out other associated duties as may arise, develop or be assigned in line with the broad remit of the position
• Maintain and improve competencies through continuous professional development
• Abide by organisational policies, codes of conduct and practices
• Support and promote diversity and equality of opportunity in the workplace
• Treat with confidentiality any personal, private or sensitive information about individual organisations and or clients or staff and Project data
• Any other duties commensurate with the accountabilities of the post

Person Specification

EXPERIENCE  

• Relevant experience working/volunteering in a Students’ Union or a similar organisation      
• Planning, delivering and evaluating training
• Coordination of a range of successful events     
• Develop and maintain effective systems for collecting, collating and reporting information
• Experience of working with or coordinating diverse groups, and encouraging traditionally hard-to-reach groups
• Coordinating a sports club(s) including management of fixtures, training and finance
• Experience in using online administration systems        

SKILLS AND ABILITIES           

• Clear communication skills face to face and on the phone or email     
• Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively
• Writing skills – produce reports and ability to write succinct documents on complex areas
• IT skills at a level that supports report writing, email, internet and database  
• Time management and organisational skills                  
• Ability to engage and motivate others                
• Self-motivated with the confidence to work alone but can also work co-operatively and flexibly as part of a team
• Ability to stay focused and efficient in the face on changing priorities.

KNOWLEDGE 

• Knowledge and understanding of issues facing today’s students
• Knowledge of requirements for supporting volunteering projects eg. Safeguarding and DBS checks

EDUCATION/TRAINING        

• Educated to degree level or equivalent

Other

• Able to travel extensively within the Borough and Region.  
• Able to work some evenings and weekends and stay overnight where necessary
• A valid driver’s license (not essential)
• Passion for sport and understanding of its positive effects on student life