How to communicate with your members - add an email and send messages through your admin tools
We recommend that every student group has an email which they can use to run their student group and use to communicate with members. Groups have to create their own email addresses and it is recommended you use Gmail to integrate with a Google Drive for keeping all your student group documents secure. It is important that the password is kept safely and is passed onto the next committee. We recommended having one member of the committee (i.e secretary) run the email so there aren't multiple streams of communication.
Please make sure all your members have ‘opted in’ to your student group communications when membership is purchased. If any member of your student group is not opted in, you will be unable to email them through your student group page. If a member wishes to change their communication options, they can email suwebsite@gre.ac.uk to request.
Adding an email to your group website page
This email can be linked to your society website page, so when you send out email communication, it can come from the society. To add your email, follow the instructions below:
Step 1: Logging In
Go to www.Greenwichsu.co.uk
Click the ‘LogIn’ Button in the top right hand corner and follow the instructions to log in using your university email and password.
Once you have logged in, click on the middle cog icon in the top right corner. There will be a drop-down menu stating your club/society name and admin tools.This is what your admin tool should look like. (attach photo)
Step 2: Adding Your Group Email Address
Once you're in the Admin Tools section, click 'Edit Details'. This will lead you to the backend of your society webpage. Here you can edit the logo, email address, caption on the web page etc. Add the email address here and save your changes at the bottom.
Emailing Event Ticket Holders
If you wanted to email all those who have signed up to a particular event:
Step 1: Logging In (See above)
Step 2: Find the event you want to email attendees of
Click 'events' under 'admin tools' and click on the event you want.
Step 3: Compose and send your message
Click 'messages' underneath the header.
Click 'compose message'
Fill in the relevant information for your message. When finished, proofread your message.
Press ‘send’ at the bottom of the page
Sending a message to all members of your group
Step 1: Logging In (See above)
Step 2: Choose an email to send the message from
Head to 'messages', then click 'send new email' and choose the email you want to send from. (This could either be your individual university email, or your society email. This email will only show up if you created one and attached it on the 'edit details' page. To find out how to set up an email, see above.)
Step 3: Select Audience
Click 'add recipients' and select your members. Click 'Add recipients' at the bottom and it will take you back to the previous page.
Step 4: Write, proof & send your message
Fill in the relevant information for your message. When finished, proofread your message.
Press ‘send’ at the bottom of the page